Invite your team
Invite teammates and external collaborators to your KopiMark workspace, pick the right role for each person, and set up domain auto-join on Business.
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KopiMark gets better the more people are in the same workspace — reviewers can sign off without leaving the canvas, mentions actually find the right person, and the activity feed becomes a real audit log.
This guide covers inviting people, picking a role, and (on plans that support it) auto-joining anyone on your company domain.
Background — Roles and workspaces explains the permission model. Skim that if you’re not sure whether someone should be a member or a guest.
1. Open the People settings
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Click the workspace switcher in the top-left and pick the workspace you want to invite into.
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Open the user menu (top right) and choose Settings, then People. (You need to be an admin or owner to see this section.)
2. Send an invite
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Click Invite people.
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Type one or more email addresses. KopiMark accepts a comma- or newline-separated list.
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Pick a workspace role:
- Member for full-time teammates who’ll work across projects.
- Guest for freelancers and external collaborators who should only see specific projects.
- Admin for trusted folks who’ll manage members and billing.
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Send. Each invitee gets an email with a one-time sign-in link.
Invitees show up in the pending list until they accept. Pending invites count against your seat cap — KopiMark won’t let you sit on a stack of unaccepted invites to claim more seats.
3. Give project access (guests only)
Members are auto-added to any project they open. Guests are not — they only see projects you’ve explicitly shared.
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Open the project you want the guest to access.
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Click Share in the top-right of the project page.
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Pick the guest from the workspace list, choose their project role (editor, content manager, or owner), and confirm.
The guest now sees that project in their projects home. They still can’t see any other project in the workspace.
4. (Optional) Auto-join your domain
If you’re on the Business plan, you can let anyone with a verified company email address join the workspace without an explicit invite.
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Open Settings → Domains.
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Add the domain (e.g.
acme.com). KopiMark may ask you to verify ownership via a DNS record or email. -
Choose what role new joiners should get. Member is the usual choice.
Changing or removing a role
In Settings → People, click the role badge next to someone’s name to change it. The “remove” action is in the same row.
Removing someone:
- Revokes their workspace access immediately.
- Doesn’t delete their past comments or edits — those stay attributed to their (now-removed) name.
- Frees up a seat in your plan.
The workspace owner can’t be removed without first transferring ownership.
What invitees actually see
A new teammate clicking the email link lands directly on the workspace projects home — no extra workspace-creation step. They’ll see only the projects their role grants access to, and their Profile is pre-populated with their email.
If they’ve never connected Figma, the demo project will be there to play in. (See Getting started — you might want to send them that link.)